Corporate board governance
The approved record your board keeps — and the memory of every decision it makes.
Board portals store documents. Note-takers capture transcripts. Neither remembers what your board decided and why across years. MinuteSmith turns each board and committee meeting into clean, approved minutes — and a searchable archive you can ask, every answer cited to the meeting that decided it.
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Built for corporate boards & committees
- Private & pre-IPO company boards
- Audit, risk & compensation committees
- Portfolio-company & PE/VC boards
- Subsidiary & holding-company boards
- Nominating & governance committees
What your board keeps with MinuteSmith
- Approved minutes & resolutions. Motions, votes, and decisions extracted, reviewed, and approved — a defensible record of what the board resolved and when.
- Committee continuity. Audit, risk, and compensation committees as first-class — recommendations and follow-ups tracked from committee to the full board.
- Strategy & risk memory. See how strategy shifted and which risks recurred across every quarter — not buried in a folder of PDFs.
- Acquisition & transaction history. The decision trail behind diligence, readiness, and approvals, searchable years later.
- Board packets. Assemble a meeting's materials — agenda, prior minutes, open actions, supporting documents — and export a point-in-time PDF.
- Cited Ask AI. Ask across the board's history; every answer links to the exact minutes it came from. Nothing invented.
Ask your archive
Questions you could ask once your archive exists (illustrative — try it on your own meeting):
- “What risks kept coming up across board meetings?”
- “Which decisions changed our product strategy?”
- “What follow-up actions came out of audit committee discussions?”
- “How did the board discuss acquisition readiness?”
Why not just use ChatGPT?
A chatbot can summarize a board pack you paste in — once. But it has no governed memory of your company: it can't tell you what the audit committee resolved in 2023, it won't cite the meeting, and pasting confidential board material into a consumer model is a non-starter for a corporate secretary. MinuteSmith keeps a per-company archive, answers with citations, and never trains AI on your data.
Security & data handling
Per-organization data isolation at the database layer, encryption in transit and at rest, and your minutes are never used to train AI models — retrieval is scoped to your own boards. Corporate secretaries and IT reviewers: the Trust Center documents architecture, sub-processors, US data residency, and retention; start a security review from our contact page. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Is MinuteSmith a board portal like Diligent or OnBoard?
No — and that's deliberate. Enterprise portals manage board-pack logistics, e-voting, and director access. MinuteSmith is the governance record-and-memory layer: approved minutes, committee continuity, and a cited, multi-year decision archive you can ask. Many boards run it alongside (or instead of) a heavier portal.
How does MinuteSmith handle audit and compensation committees?
Committees are first-class on Professional and above: each committee keeps its own minutes, recommendations, and action items, and you can trace a recommendation from committee through to full-board approval.
Can it import our existing board history?
Yes. Import past minutes — PDFs, Word, scanned pages, or transcripts — and years of board history become searchable immediately, so Ask AI works against your full record from day one.
Is our board data secure and private?
Each company's records are isolated at the database layer, document access is via signed URLs, and your minutes are never used to train AI models. See the Trust Center for the full posture, including an honest list of what we do and don't yet claim (e.g. SOC 2).
Give your organization a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
MinuteSmith for other organizations