Pay for the entities you govern. Every board member you invite is free — always, with no per-seat fees.
AI minutes, institutional memory, stewardship, and accountability in one system of record.
Every plan includes the full governance workflow — compliance-checked minutes, review & approval, a searchable archive, and Ask AI across your history. Higher tiers add committees, portfolio oversight, and multi-entity governance.
Not just minutes — a governance memory that compounds.
The longer your organization uses MinuteSmith, the more it remembers — and the harder it becomes to replace.
14-day free trial · Credit card required · $0 today · cancel anytime before it ends
Every plan includes the same security: US-hosted data, per-organization isolation, encryption in transit and at rest, and AI that never trains on your data. Operated by MinuteSmith LLC. See the Trust Center and security page for exactly what leaves MinuteSmith and what does not.
The governance OS for a single organization
≈ $125/mo billed annually · 2 months free
The governance OS for organizations running several boards & committees
≈ $300/mo billed annually · 2 months free
The governance OS for portfolios — multi-entity oversight
≈ $600/mo billed annually · 2 months free
14-day free trial on any plan — credit card required, $0 charged today.
Cancel anytime before the trial ends and you won't be charged. No Free Forever; no per-seat fees.
Enterprise — Starts at $12,000+/yr · contact sales.
Unlimited entities & members, parent/child portfolio governance at scale, custom compliance & integrations, dedicated success manager, custom SLA and onboarding.
Every owner can invite their whole board at no extra charge. Invited members get full read access to meetings, minutes, action items, and insights — without their own paid plan. You only pay for the entities you create and govern.
| Feature | Essentials | Professional | Portfolio |
|---|---|---|---|
| Organizations | 1 | Up to 10 | Up to 25 |
| Members per board | Unlimited | Unlimited | Unlimited |
| Per-seat fees | None | None | None |
| AI-generated, compliance-checked minutes | Unlimited | Unlimited | Unlimited |
| Governance memory (Ask AI across history) | |||
| Stewardship: terms, attendance, standing | |||
| Action accountability + reminders | |||
| Board-ready PDF exports | |||
| Committees (parent/child governance) | — | ||
| Governance readiness & secure communications | — | ||
| Advanced reporting & audit trail | — | ||
| Custom compliance rules | — | ||
| Portfolio oversight & cross-entity reporting | — | — | |
| White-label / custom branding | — | — | |
| Dedicated account manager | — | — | |
| 99.5% uptime target | — | — | |
| Support | Priority email | Priority | Dedicated manager |
Need unlimited entities, custom SLA, or dedicated infrastructure? Contact us about Enterprise →
No complex onboarding. Add your first meeting, start the archive, and invite your board — all in the same session.
Every board member gets full visibility into meetings, action items, and history — without their own subscription and with no per-seat fees.
Topics, decisions, and action items are indexed across every meeting. When a new member joins, the entire history is instantly searchable.
14-day free trial. Credit card required — you won't be charged today, and you can cancel anytime before the trial ends. It converts automatically after 14 days. There's no Free Forever plan — the trial is the way to evaluate MinuteSmith, and it gives you the full product, not a limited tier.
Yes. The 14-day trial requires a credit card so your account is ready the moment you decide to continue. You are not charged anything when you start — $0 today — and you can cancel anytime before the trial ends with no charge.
The archive doesn't change. Every meeting, decision, action item, and reviewer thread stays exactly where it is. The new secretary inherits a searchable record of every prior meeting, and Ask AI works across the full history from day one.
No. Board members you invite never pay anything and there are no per-seat fees. They get a free account and can view meetings, action items, and insights — all covered under your subscription. You only pay for the entities you own.
Yes. Ask AI lets you ask your organization's history a question and get a cited answer with links to the source minutes. You can also import years of past PDFs (Word and scanned PDFs work too) and they become structured, searchable meetings in minutes.
Yes. Upgrade or downgrade anytime, and cancel from your billing dashboard anytime — including during the trial, in which case you're never charged. No long-term contracts.
Annual billing is roughly two months free versus paying monthly, and it's how most organizations buy governance software. Monthly is available if you prefer. Either way there are no per-seat fees.
Every paid plan includes truly unlimited meetings and AI-generated minutes — there is no cap on how many meetings you create or sets of minutes you generate. Unlimited members are included at no extra charge on every plan.
Your governance data is hosted in the United States (AWS us-east-2). Each organization's archive is isolated at the database layer (Postgres Row-Level Security), retrieval is scoped to your own boards, and your minutes are never used to train AI models. See the Trust Center for exactly what data leaves MinuteSmith and what stays.
MinuteSmith extracts topics directly from your approved minutes — not from generic categories. Every topic links back to the exact meeting where it was discussed, with the actual text as a citation. Topics evolve as your archive accumulates history.
A chatbot or note-taker handles one meeting at a time and forgets it — nothing is approved, cited, or searchable next year, and your confidential minutes become a prompt in someone else's model. MinuteSmith keeps an approved, isolated record of every decision, answers with citations to the exact meeting, and never trains AI on your data. That memory is what compounds — and what you're paying for.
Paste your notes from a recent board meeting. MinuteSmith structures them into review-ready minutes — motions, votes, action items, and attendance — and starts your institutional memory — a searchable record that answers questions with citations to the exact minutes, hosted in the US and never used to train AI. 14-day free trial, credit card required, cancel anytime.
14-day trial · credit card required · board members always free · cancel anytime.
All prices in USD. Annual or monthly billing available. Board member accounts are always free — only owners pay, with no per-seat fees. All plans include unlimited storage and automatic backups.