Corporate governance · Formal actions
The authoritative record of what the board resolved, and when
Resolutions and written consents are the board's formal, legally significant acts. MinuteSmith helps draft and adopt them and keeps the definitive record of what was resolved and when — with the whole resolution history searchable.
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Why resolutions demand an authoritative, findable record
A resolution or unanimous written consent is often the document a bank, an auditor, an acquirer, or a court asks to see — proof that the board authorized an action, in a specific form, on a specific date. When resolutions live as loose files with inconsistent wording and no reliable index, producing the right one under deadline becomes a scramble, and reconstructing what the board has authorized over the years is nearly impossible. The board needs one authoritative record it can search and stand behind.
What MinuteSmith does
- Draft and adopt with a consistent form. Resolutions and written consents are drafted in a consistent, clean form and tied to the adopting meeting or consent, so what the board resolved is stated unambiguously and recorded with its date.
- The definitive record of what was resolved and when. Each adopted resolution is preserved as the authoritative version — its text, its effective date, and how it was adopted — so there's no ambiguity about which version is the real one.
- Searchable resolution history. Ask AI searches the full history of resolutions and consents and returns the exact one, cited, so you can produce what a bank or auditor asks for without digging through folders.
What you keep
- Adopted resolutions with their text and effective dates
- Unanimous written consents adopted outside meetings
- The link between each resolution and the meeting or consent that adopted it
- A searchable, multi-year history of everything the board has resolved
Ask your archive
Questions this record can answer — every answer cites the exact meeting it came from:
- “What resolution authorized opening the new bank account, and when was it adopted?”
- “Show me the written consents adopted outside of meetings this year.”
- “Has the board ever resolved to delegate signing authority, and to whom?”
- “What did the resolution approving the lease actually say?”
Security & data handling
Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Can we handle written consents adopted outside a meeting?
Yes. Unanimous written consents are recorded alongside meeting resolutions, tied to how and when they were adopted, so actions taken outside meetings are part of the same authoritative record.
How do we know which version of a resolution is authoritative?
Each adopted resolution is preserved as the definitive version with its text and effective date and how it was adopted, so there's no ambiguity about which copy is the real one.
Can we quickly produce a specific resolution when asked?
Yes. Ask AI searches the full resolution and consent history and returns the exact one with a citation, so producing what a bank, auditor, or counsel requests takes seconds — and your records are never used to train AI models.
Give your board a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
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