Corporate governance · Committees
Decisions made between meetings, cleanly recorded and ratified
The executive committee acts when the full board can't convene. MinuteSmith records what it decided, the authority it acted under, and the ratification that follows — so nothing done between meetings is left ambiguous.
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Why between-meeting decisions carry extra record-keeping risk
The executive committee exists to move fast on time-sensitive matters, but speed is exactly where the record suffers. A decision gets made on a call, action is taken, and then the question arrives: did the committee actually have the delegated authority to do that, and did the full board ever ratify it? If the answer isn't on the record, a legitimate decision can look like an overreach. The committee needs to capture what it decided, the authority it acted under, and the ratification that closes the loop.
What MinuteSmith does
- Decisions tied to delegated authority. Each decision is recorded alongside the authority the committee acted under, so it's clear the action was within the committee's mandate — not an open question raised months later.
- Ratification loop closed. Decisions requiring full-board ratification become tracked items carried to the next board meeting, so the ratification actually happens and is recorded against the original decision.
- A clear trail from action to board approval. Ask AI links a between-meeting decision to the meeting where the board ratified it, with citations to both, so the full path from urgent action to board approval is verifiable.
What you keep
- Minutes for executive-committee decisions between board meetings
- The delegated authority each decision was made under
- Ratification items carried to and recorded at full-board meetings
- A traceable link from each urgent decision to its board approval
Ask your archive
Questions this record can answer — every answer cites the exact meeting it came from:
- “What did the executive committee approve between the last two board meetings?”
- “Under what delegated authority did the committee act on that contract?”
- “Which executive-committee decisions still need full-board ratification?”
- “When did the board ratify the committee's emergency decision?”
Security & data handling
Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Can we show that a between-meeting decision was within the committee's authority?
Yes. Each decision is recorded alongside the delegated authority it was made under, so it's clear on the record that the committee acted within its mandate.
How does ratification by the full board get tracked?
Decisions needing ratification become tracked items carried to the next board meeting and recorded against the original decision, so the ratification loop is closed and verifiable rather than assumed.
Can we trace an urgent decision to the board approval that followed?
Yes. Ask AI links a between-meeting decision to the meeting where the board ratified it, with citations to both, so the full path from action to approval holds up to review.
Give your board a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
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