Governance memory for mission-driven boards
The approved minutes your auditor expects — and the institutional memory your mission can't afford to lose.
MinuteSmith turns every board and committee meeting into clean, approved minutes plus a cited, multi-year archive of every grant, gift commitment, and bylaws decision your nonprofit has ever made — that you can simply ask questions of.
$0 charged today · card required · cancel anytime · members you invite are always free.
Built for the boards that steward a mission
- Charitable nonprofit & foundation boards of directors
- Standing committees — finance, governance/nominating, development, audit
- Community foundations & grantmaking boards
- Faith-based, arts, and human-services organization boards
- Membership associations & 501(c)(6) governing boards
What your board keeps with MinuteSmith
- Approved minutes your auditor expects. Motions, votes, and abstentions are extracted, reviewed, and approved into the clean board record auditors and Form-990 governance questions look for.
- A grant & fund-commitment ledger. Every grant approved, restricted gift accepted, and spending authorization stays linked to the meeting where the board decided it.
- Fundraising & donor-stewardship follow-through. Development commitments, campaign targets, and stewardship actions are tracked as open items until the board sees them closed.
- Executive Director evaluation history. ED goals, review cycles, and compensation decisions are preserved year over year so the board never re-litigates from memory.
- Bylaws & policy decision trail. Bylaws amendments, conflict-of-interest disclosures, and policy adoptions are captured with the date and vote that made them official.
- Committee work that rolls up to the board. Finance, governance, and development committee minutes connect to the full-board record so nothing falls between meetings.
Ask your archive
Questions you could ask once your archive exists (illustrative — try it on your own meeting):
- “Which grants has the board approved this fiscal year, and for how much?”
- “What fundraising commitments are still open from the last three meetings?”
- “When did we last complete the Executive Director's evaluation, and what goals were set?”
- “Show every conflict-of-interest disclosure recorded in the past two years.”
Why not just use ChatGPT?
A general chatbot can tidy up one set of minutes you paste in, but it has no governed memory of your nonprofit — it can't tell you which grants the board approved in 2022 or whether last year's ED goals were met. MinuteSmith answers from your own approved board and committee record, with every answer cited back to the meeting it came from, so the board (and your auditor) can trust it.
Security & data handling
Your nonprofit's records live in a per-organization isolated database, encrypted in storage, and are never used to train AI models. Your board archive is yours alone. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Isn't this just a board portal like BoardEffect or Boardable?
No. Portals store your documents; MinuteSmith turns each meeting into approved minutes and a cited, askable archive of every decision — so a new treasurer or board chair can ask what the board already committed to instead of digging through PDF packets.
Can we bring in years of past minutes?
Yes. Import prior board and committee minutes so your grant approvals, bylaws changes, and ED evaluation history become searchable governance memory from day one — not a record that only starts when you sign up.
Will this hold up for our auditor and Form 990 governance questions?
MinuteSmith produces the clean, approved minutes with documented votes and conflict-of-interest disclosures that auditors expect, and keeps them retrievable for years — we give you the record; your auditor and counsel apply the rules.
How does pricing work for a nonprofit with a big volunteer board?
Pricing is per organization, not per seat, and board and committee members are always free — so adding every director and volunteer committee member never raises your cost.
Give your organization a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
MinuteSmith for other organizations