Ask your entire governance archive, and get cited answers

Why board knowledge evaporates exactly when you need it

A board accumulates years of decisions across the full board and every committee — and almost none of it is retrievable when it matters. A director asks whether the board ever considered this before; a new general counsel needs the history behind a policy; the person who remembered has rotated off. The knowledge exists, buried across hundreds of documents no one has time to read, and every departure takes another piece of it. Without a way to ask the archive directly, the board keeps relitigating settled questions.

What MinuteSmith does

• Answers that span years and committees. Ask a question and get an answer drawn from across the full board and every committee, over the entire history of your records — not a single document you had to find first.
• Every answer cited to the exact meeting. Each answer points to the specific meeting, motion, or resolution it came from, so you can verify it and cite it — the AI shows its work rather than asking you to trust it.
• Institutional memory that outlasts turnover. When directors and staff leave, the knowledge stays. New members and counsel can ask what the board has decided and why, and get the cited history immediately instead of starting cold.

What you keep

• A searchable index across all minutes, resolutions, and committee reports
• Cited answers that link back to the source meeting
• Institutional memory that persists across director and staff turnover
• A private archive that is yours alone and never used to train AI models

Ask your archive

Questions this record can answer — every answer cites the exact meeting it came from:

• “Has the board ever considered this proposal before, and what happened?”
• “What's the full history behind our conflict-of-interest policy?”
• “Everywhere the board discussed the acquisition — what did we conclude?”
• “What has each committee decided about executive succession?”

Security & data handling

Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.

Frequently asked questions