For LLCs & closely held companies
The corporate formalities that protect your liability shield — kept, and remembered.
MinuteSmith turns each member meeting or written consent into clean, approved minutes and resolutions, then keeps every authorization, election, and ownership change in a searchable, cited archive you can hand to your attorney or CPA in minutes.
$0 charged today · card required · cancel anytime · members you invite are always free.
Built for the companies that have to keep their own records
- Single- and multi-member LLCs
- Founder-led startups and holding companies
- Family-owned businesses and real-estate LLCs
- Professional practices (medical, legal, design, consulting)
- SMBs whose CPA or attorney asks for the paper trail
What MinuteSmith keeps for your company
- Member minutes & annual meetings. Each annual or special member meeting becomes approved minutes that document who attended, what was decided, and how the vote went — the formalities that help keep your liability shield intact.
- Resolutions & written consents. Member and manager resolutions and unanimous written consents are captured as discrete, dated records you can find again instead of as loose PDFs in someone's inbox.
- Banking & signatory authorizations. Resolutions authorizing accounts, signatories, loans, and credit lines are stored with their effective dates, so you can answer the bank's request without digging through email.
- Ownership & capital changes. Admissions of new members, capital contributions, distributions, and unit transfers are recorded as a clean history of who owned what, when.
- Tax & structural elections. Decisions like S-corp or partnership tax elections, fiscal-year choices, and operating-agreement amendments are logged with the meeting or consent that approved them.
- An attorney/CPA hand-off packet. Export a clean record set — minutes, resolutions, and consents over any date range — so your lawyer or accountant gets the paper trail in one packet instead of a scavenger hunt.
Ask your archive
Questions you could ask once your archive exists (illustrative — try it on your own meeting):
- “What resolutions have the members approved since we formed the LLC?”
- “When did we authorize the business checking account and who are the listed signatories?”
- “Show me every decision about adding members or changing ownership percentages.”
- “Which major decisions did we make but never document in minutes or a written consent?”
Why not just use ChatGPT?
A general chatbot can draft a resolution template, but it doesn't know what your members actually approved last year or where the signed consent went. MinuteSmith answers from your company's own record — every minute, resolution, and authorization — and cites the exact document, so the answer holds up when your attorney, your bank, or a buyer's diligence team asks for proof.
Security & data handling
Your company's records live in a per-organization isolated database, encrypted in transit and at rest, and we never train AI on your data. This is governance software, not legal advice — it helps you keep the formalities, it doesn't replace your attorney or CPA. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Do single-member LLCs really need to keep minutes?
Many states don't strictly require them, but keeping member resolutions and consents is one of the cleanest ways to show your LLC is a real, separate entity — which is exactly what helps preserve the liability shield if anyone ever challenges it. MinuteSmith makes the formalities light enough to actually keep up with.
Can MinuteSmith handle written consents instead of in-person meetings?
Yes. Most small LLCs act by unanimous written consent rather than holding formal meetings, and MinuteSmith records each consent as a dated, approved resolution in the same searchable archive as your meeting minutes.
We have years of old resolutions in PDFs and emails. Can we bring them in?
Yes — you can import past minutes, resolutions, and consents so your whole history is searchable and citable in one place, instead of starting your record-keeping from zero.
Is this a substitute for our attorney or accountant?
No. MinuteSmith keeps and organizes the records and produces a clean hand-off packet, but it doesn't give legal or tax advice. It makes your professionals faster and cheaper to work with because the paper trail is already in order.
Give your organization a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
MinuteSmith for other organizations