Corporate governance · Board meetings
Agendas, minutes, and follow-through for the full board
The full board's regular meetings set the record everything else references. MinuteSmith turns each session into clean minutes — motions, votes, quorum, and action items — and keeps the whole run of meetings searchable in one place.
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Why the regular board meeting is where the record breaks
A board meeting produces the artifacts that matter most — the motions carried, the votes recorded, the quorum noted, the actions assigned — yet those artifacts usually end up as a Word file in someone's inbox that no one can find a year later. Directors ask "did we actually approve that budget?" and the honest answer is a search through email. When the record of what the board decided is scattered and unverifiable, the board's authority to act on those decisions is on shaky ground.
What MinuteSmith does
- Agenda to minutes in one flow. Build the agenda, run the meeting, and get compliance-checked minutes that capture each motion, its mover and second, the vote tally, and whether quorum was present — without transcribing from a recording by hand.
- Action items that survive the gap between meetings. Every action assigned in the room becomes a tracked item with an owner and a due date, carried forward and surfaced at the next meeting, so nothing decided gets quietly dropped between sessions.
- One searchable run of every meeting. Ask AI reaches across every regular meeting you've held and answers with a citation to the exact meeting and motion, so "when did the board approve this" takes seconds, not an afternoon in the archives.
What you keep
- Agendas and adopted minutes for every regular meeting
- Motions with mover, second, and recorded vote tallies
- Quorum determinations and attendance for each meeting
- Action items assigned in the room, tracked to completion
Ask your archive
Questions this record can answer — every answer cites the exact meeting it came from:
- “When did the board approve this year's operating budget, and what was the vote?”
- “What action items are still open from the last two meetings?”
- “Did we have quorum at the March meeting?”
- “What motions did the board pass about the new facility?”
Security & data handling
Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Does MinuteSmith record motions, seconds, and vote tallies?
Yes. Each motion is captured with its mover and second and the recorded vote — for, against, and abstentions — so the minutes show exactly how the board decided, not just that it did.
How do action items carry over between meetings?
Every action assigned in a meeting becomes a tracked item with an owner and due date. Open items are carried forward automatically and surfaced at the next meeting, so follow-through doesn't depend on someone remembering.
Can we find a past decision without reading every set of minutes?
Yes. Ask AI searches across all of your board's meetings and returns the answer with a citation to the exact meeting and motion, so past decisions are findable in seconds — private to your board and never used to train AI models.
Give your board a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
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