LLC governance · Member decisions
Member votes and decisions, recorded so they hold up
In a member-managed LLC, the members are the decision-makers — on distributions, capital calls, and who owns what. MinuteSmith turns each member meeting into clean minutes and keeps every vote and decision in one searchable, cited record.
$0 charged today · card required · cancel anytime · members you invite are always free.
Why member decisions need more than a handshake
The members of an LLC decide the things that matter most to the business — approving distributions, calling for more capital, admitting or removing a member, changing ownership percentages — and often do it over a call or across a kitchen table. When those decisions live only in memory or a thread of texts, there is nothing to point to when a member later disputes what was agreed, when a new member asks how the percentages were set, or when a lender or buyer wants proof the members actually authorized a deal. The decisions are real; the record of them usually isn't.
What MinuteSmith does
- Member votes captured as they happen. Each decision is recorded with who voted and how, and the ownership or voting percentages behind it, so a distribution, a capital call, or an ownership change is documented the way the members actually agreed to it.
- Ownership and membership changes on the record. Admitting a member, buying out a member, or adjusting percentages is captured with its date and terms, so the history of who owned what — and when it changed — is clear rather than reconstructed later.
- One searchable history of member decisions. Ask AI reaches across every member meeting and returns the answer with a citation to the exact meeting, so "when did we approve that distribution, and on what terms" takes seconds instead of a search through old messages.
What you keep
- Minutes for every member meeting, with the decisions made
- Member votes and the ownership or voting percentages behind them
- Capital-call and distribution approvals with their terms and dates
- A record of members admitted, removed, or bought out over time
Ask your archive
Questions this record can answer — every answer cites the exact meeting it came from:
- “When did the members approve the last distribution, and on what terms?”
- “What did we agree when we admitted the newest member?”
- “Show me every capital call the members have approved.”
- “How have the ownership percentages changed since we formed the LLC?”
Security & data handling
Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Does MinuteSmith record how each member voted?
Yes. Each decision is captured with who voted and how, along with the voting or ownership percentages behind it, so the minutes show exactly how the members agreed — not just that they did.
Can we document a decision the members made over a call?
Yes. You can record a member decision made on a call or informally as dated, approved minutes, so an agreement reached outside a formal meeting still becomes part of the same searchable record.
Are our member records private, or used to train AI?
Your records are private to your LLC and are never used to train AI models. Ask AI draws only from your own meetings and cites the exact one, so ownership and distribution history stays yours.
Give your board a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
Related llc governance solutions