Action by written consent, kept as the authoritative signed record

Why written consents are the record small LLCs live and die by

Realistically, most LLC decisions happen without a meeting at all — the members or managers simply agree and sign a consent. That written consent is often the single document a bank, an accountant, a new member, or a buyer later asks to see as proof the company authorized something. When consents are drafted ad hoc, worded inconsistently, and scattered across email and desk drawers, producing the right one under a deadline is a scramble, and it becomes genuinely hard to know what the company has and hasn't formally authorized.

What MinuteSmith does

• Consents drafted in a consistent, signable form. Actions taken by written consent are drafted in a clean, consistent form and recorded with the date and who consented, so what was authorized is stated unambiguously instead of reworded from scratch each time.
• The authoritative version, preserved. Each signed consent is kept as the definitive record — its text, its effective date, and who signed — so there is no confusion about which copy is the real one when someone asks for it.
• Consents and minutes in one searchable archive. Ask AI searches your written consents alongside your meeting minutes and returns the exact one, cited, so producing what a bank or accountant requests takes seconds rather than a dig through folders.

What you keep

• Written consents recorded as dated, authoritative resolutions
• Who consented to each action and when it took effect
• Consents kept alongside meeting minutes in one archive
• A searchable history of everything the LLC authorized without a meeting

Ask your archive

Questions this record can answer — every answer cites the exact meeting it came from:

• “Show me every written consent the members signed this year.”
• “What action did we authorize by consent instead of a meeting?”
• “When did we consent to the new lease, and who signed?”
• “Has the LLC ever consented to delegate signing authority?”

Security & data handling

Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.

Frequently asked questions