Ask your entire nonprofit archive, and get cited answers

Why nonprofit knowledge evaporates with every board term

A nonprofit board is built on turnover — volunteers rotate off, officers change each term, and the executive director who remembered everything eventually leaves. With them goes the reasoning behind years of decisions: why the board structured a program this way, what happened the last time it considered a merger, which grant commitments it accepted and under what terms. The knowledge exists, buried across hundreds of minutes and reports no volunteer has time to read, and every departure takes another piece. Without a way to ask the archive directly, each new board relitigates settled questions.

What MinuteSmith does

• Answers that span years and committees. Ask a question and get an answer drawn from across the full board and every committee — finance, development, governance — over your entire record history, not a single document you had to find first.
• Every answer cited to the exact meeting. Each answer points to the specific meeting, motion, or grant decision it came from, so you can verify it and cite it — the AI shows its work rather than asking you to trust it.
• Institutional memory that outlasts turnover. When volunteers, officers, and staff leave, the knowledge stays. New board members can ask what the board decided and why, and get the cited history immediately instead of starting cold each term.

What you keep

• A searchable index across all minutes, grant decisions, and committee reports
• Cited answers that link back to the source meeting
• Institutional memory that persists across volunteer-board turnover
• A private archive that is yours alone and never used to train AI models

Ask your archive

Questions this record can answer — every answer cites the exact meeting it came from:

• “Has the board ever considered this proposal before, and what happened?”
• “What's the full history behind our conflict-of-interest policy?”
• “Everywhere the board discussed the merger — what did we conclude?”
• “Which grant commitments has the board accepted, and on what terms?”

Security & data handling

Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.

Frequently asked questions