Between-meeting decisions and ED oversight, cleanly recorded

Why between-meeting decisions and ED oversight need a record

The executive committee moves fast on time-sensitive matters and carries some of the board's most sensitive work — evaluating and setting the compensation of the executive director. Speed and sensitivity are exactly where the record suffers. A decision gets made on a call, action is taken, and then the question arrives: did the committee have the delegated authority, did the full board ratify it, and is the ED review documented? If the answers aren't on the record, a legitimate decision can look like an overreach, and the board can't show it properly oversaw its executive.

What MinuteSmith does

• Decisions tied to delegated authority. Each between-meeting decision is recorded alongside the authority the committee acted under, so it's clear the action was within the committee's mandate — not an open question raised months later.
• Executive-director oversight documented. ED performance reviews, goal-setting, and compensation decisions are captured distinctly and kept private to the committee, so the board can show it oversaw its executive without exposing sensitive details in general distribution.
• Ratification loop closed. Decisions requiring full-board ratification become tracked items carried to the next board meeting, so the ratification actually happens and is recorded against the original decision — with Ask AI linking the two.

What you keep

• Minutes for executive-committee decisions between board meetings
• The delegated authority each decision was made under
• Executive-director reviews, goals, and compensation decisions
• Ratification items carried to and recorded at full-board meetings

Ask your archive

Questions this record can answer — every answer cites the exact meeting it came from:

• “What did the executive committee approve between the last two board meetings?”
• “Under what delegated authority did the committee act on that contract?”
• “What goals did the committee set for the executive director this year?”
• “Which executive-committee decisions still need full-board ratification?”

Security & data handling

Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.

Frequently asked questions