The approved record your association keeps — and the memory behind every assessment and reserve decision.

Built for the people who run the building

• Self-managed condominium associations
• Professionally managed condo boards
• High-rise and mixed-use building associations
• Townhome and conversion condo associations
• Master associations overseeing multiple condo buildings

What MinuteSmith keeps for your association

• Approved board minutes. Each board meeting becomes clean, approved minutes — attendance, quorum, motions, and votes — so the association has an official record unit owners can rely on instead of a manager's rough notes.
• Reserve study & funding decisions. Every reserve study, funding-level decision, and contribution change is recorded with the meeting that approved it, so the board can see how the reserve plan evolved over the years.
• Special assessments. When the board levies, amends, or reverses a special assessment, the amount, purpose, and vote are captured as a dated record — not buried in a PDF from three years ago.
• Capital projects & building maintenance. Roof, elevator, garage, façade, and major maintenance decisions — including bids approved and vendors selected — stay linked to the meeting where the board chose them.
• Rules, bylaws & enforcement. Rule amendments, bylaw changes, and enforcement decisions are logged so the board applies them consistently and can show unit owners exactly when and why a rule changed.
• Owner records requests, answered. When a unit owner requests records, export the relevant approved minutes and decisions over any date range as a clean packet — instead of forwarding a year of scattered emails.

Ask your archive

Try these in the live demo — every answer is cited to the meeting it came from:

• “When did the board reverse or reduce the special assessment, and what was the stated reason?”
• “Which roofing or elevator vendor did we replace, and when did the board approve the change?”
• “What has the board decided about reserve funding levels over the last five years?”
• “Which past decisions did the board later regret or vote to undo?”

Why not just use ChatGPT?

A general chatbot can summarize a document you paste in, but it has no memory of your building — it can't tell you when the board last funded the reserve or why the 2022 special assessment was reversed. MinuteSmith answers from the association's own approved minutes and cites the exact meeting, so owners and the board get a consistent, defensible answer instead of a confident guess.

Security & data handling

Your association's records live in a per-organization isolated database, encrypted in transit and at rest, and we never train AI on your data — board minutes and owner information stay yours. See the Trust Center and Security page; for a procurement or security review, contact our security team.

Frequently asked questions