Ask the association's whole archive, and get cited answers

Why a condo board's knowledge evaporates when it turns over

A condo association accumulates decades of decisions about a single building — every roof repair, every assessment, every rule, every reserve call — and almost none of it is retrievable when it matters. A new board asks whether the facade was ever addressed; an owner asks why an assessment was levied; the volunteer who remembered the whole history moves out. The knowledge exists, buried across years of minutes no one has time to read, and every board election takes another piece of it with it. Without a way to ask the archive directly, each new board starts cold and the building keeps relitigating settled questions.

What MinuteSmith does

• Answers that span years of the building's record. Ask a question and get an answer drawn from across the association's entire history — maintenance, assessments, reserves, rules, and elections — not a single document you had to locate first.
• Every answer cited to the exact meeting. Each answer points to the specific meeting, motion, or assessment it came from, so you can open the source and verify it — the AI shows its work rather than asking you to trust it.
• Institutional memory that outlasts board turnover. When a board rotates out, the knowledge stays with the association. Incoming members and owners can ask what the board decided and why, and get the cited history immediately instead of starting over.

What you keep

• A searchable index across all minutes, assessments, and building decisions
• Cited answers that link back to the source meeting
• Institutional memory that persists across board turnover
• A private archive that is yours alone and never used to train AI models

Ask your archive

Questions this record can answer — every answer cites the exact meeting it came from:

• “Has the board ever addressed the facade before, and what happened?”
• “What is the full history behind our current pet rule?”
• “Everywhere the board discussed the elevators — what did we conclude?”
• “Why was the last special assessment levied, and what did it fund?”

Security & data handling

Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.

Frequently asked questions