Advisory input recorded when the group acts outside a meeting

Why between-meeting input is the easiest to lose

Time-sensitive questions come up between advisory sessions — a hiring call, a term-sheet gut-check, a quick read on a partnership — and management reaches out to the advisors by email or a one-off call. Because an advisory board gives counsel rather than binding votes, this input is even more informal than a meeting, and it scatters across inboxes and message threads the moment it's given. By the next session no one can reassemble what the advisors actually said, and a genuinely useful piece of guidance is gone. The advice given between meetings is often the most timely, and the least likely to survive.

What MinuteSmith does

• Written input recorded alongside meetings. Advisory input gathered by email or between-session poll is captured as a dated record, tied to the question it answered, so counsel given outside a meeting sits in the same archive as the sessions themselves.
• Advisory resolutions when the group formalizes a view. When an advisory board chooses to record a consensus recommendation as a written resolution, MinuteSmith preserves it with its wording and date — a clear statement of the group's counsel, without implying a binding vote it never took.
• Nothing between sessions falls through. Ask AI surfaces the input the advisors gave between meetings alongside the sessions, cited to when it was given, so between-session guidance is as findable as anything said in the room.

What you keep

• Written advisory input gathered between meetings, with dates
• Advisory resolutions and consensus recommendations, with their wording
• The question or context each piece of input responded to
• A record that unifies between-session counsel with the meetings themselves

Ask your archive

Questions this record can answer — every answer cites the exact meeting it came from:

• “What did the advisors say when we asked about the term sheet by email?”
• “Did the group give any input on the partnership between sessions?”
• “What consensus recommendation did the advisors record last month?”
• “What guidance have we gathered outside of the quarterly meetings?”

Security & data handling

Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.

Frequently asked questions