Advisory board governance · Advisory meetings
Agendas, notes, and the guidance given at every advisory session
An advisory board meets to give counsel, not to vote — so the value of the meeting is the guidance itself. MinuteSmith captures each quarterly session's agenda, discussion, attendance, and the specific recommendations your advisors made, and keeps the whole run of sessions searchable in one place.
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Why advisory sessions rarely leave a usable record
An advisory board holds no fiduciary or voting authority — it exists to give management candid counsel. That informality is exactly why the record suffers: there are no motions or votes to anchor the minutes, so the actual value of the session, the advice, walks out the door in people's heads. A founder leaves a strong quarterly session energized, and three months later can't reconstruct what an advisor actually recommended about pricing or hiring. When the guidance isn't written down against the meeting it was given in, the advisory board's whole contribution quietly evaporates between sessions.
What MinuteSmith does
- Agenda and discussion captured as counsel, not procedure. Build the agenda, run the session, and get clean notes that record what each advisor actually advised — the recommendation, the reasoning, and the context — rather than forcing an advisory conversation into a motions-and-votes template that doesn't fit.
- Attendance and who advised on what. Each session records who attended and which advisor gave which piece of guidance, so months later you can see not just what was recommended but who brought the expertise behind it.
- One searchable run of every session. Ask AI reaches across every advisory meeting you've held and answers with a citation to the exact session, so "what did the advisors say about our go-to-market last quarter" takes seconds instead of a scroll through old notes.
What you keep
- Agendas and notes for every advisory session
- The specific recommendations each advisor gave, in context
- Attendance for each meeting and who advised on what
- A searchable, continuous record of counsel given over time
Ask your archive
Questions this record can answer — every answer cites the exact meeting it came from:
- “What did the advisors recommend about our pricing at the last session?”
- “Which advisor raised concerns about the hiring plan, and what did they say?”
- “What guidance came out of the last two advisory meetings?”
- “Who attended the Q3 advisory session?”
Security & data handling
Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Does MinuteSmith work for advisory boards that don't take votes?
Yes. Advisory boards advise rather than vote, so instead of forcing a motions-and-votes format, MinuteSmith records what each advisor actually recommended and why — the counsel is the record, cited to the session it was given in.
Can we see who gave which piece of advice?
Yes. Each session records attendance and attributes guidance to the advisor who gave it, so you can trace a recommendation back to the advisor and the expertise behind it months later.
Can we find what advisors said without re-reading every set of notes?
Yes. Ask AI searches across all of your advisory sessions and returns the answer with a citation to the exact meeting, so past guidance is findable in seconds — private to you and never used to train AI models.
Give your board a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
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