Governance memory for your church board
The minutes your board approves — and the memory of every decision your church has stewarded.
MinuteSmith turns each elder, deacon, trustee, or council meeting into clear approved minutes and a searchable, cited archive of every budget, building, and benevolence decision — so your church's history isn't lost when volunteer leaders rotate out.
$0 charged today · card required · cancel anytime · members you invite are always free.
Built for the people who lead your church
- Elder, deacon & trustee boards
- Church boards & councils
- Finance & stewardship committees
- Missions & benevolence committees
- Building & facilities committees
What your church board keeps with MinuteSmith
- Approved minutes for every meeting. Motions, votes, and decisions from your board and committee meetings become clean draft minutes that leadership reviews and approves, ready for the record.
- Budget & stewardship decisions, remembered. Approved budgets, designated funds, and spending authorizations are captured with their context, so the board always knows what was decided and why.
- Benevolence & missions commitments tracked. Gifts, support pledges, and benevolence decisions are recorded and easy to revisit, so commitments made in compassion are honored and followed through.
- Building & facilities history in one place. Repairs, projects, and facility-use decisions stay connected across years, so the next committee can see what was approved, deferred, or already tried.
- Sensitive matters handled with care. Pastoral and staff discussions are recorded in your board's own private, isolated workspace, so confidential decisions stay within the leadership that made them.
- Continuity through leadership transitions. When elders rotate off or a long-serving deacon steps down, the board's full memory remains, so each new class of volunteers starts informed instead of starting over.
Ask your archive
Questions you could ask once your archive exists (illustrative — try it on your own meeting):
- “What did the board approve for the building fund over the last three years?”
- “Which benevolence requests did we commit to, and were they followed up?”
- “What did the finance committee decide about the staff salary review?”
- “Show every decision on the youth ministry budget since 2022.”
Why not just use ChatGPT?
A general chatbot can tidy up one set of meeting notes you paste in, but it has no memory of what your board approved for the building fund two years ago or what your church promised a family in need last winter. It can't point you to the meeting where the decision was made. MinuteSmith answers only from your church's own approved records, with the citation attached.
Security & data handling
Your board's records — including sensitive pastoral and staff matters — stay in a per-organization database that is isolated from every other church, encrypted, and never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Is this appropriate for sensitive pastoral or personnel matters?
Yes. Your records live in a private, per-organization workspace that no other church can access, your data is encrypted, and it is never used to train AI — so confidential board discussions stay with your leadership.
Can we bring in years of past board and committee minutes?
Yes. You can import prior minutes, including older documents, so your church's history of budget, building, and benevolence decisions becomes one searchable, cited archive.
We have a lot of volunteer turnover — does that mean re-explaining everything?
No. That's exactly the problem MinuteSmith solves. When elders, deacons, or committee members rotate, the board's full decision memory stays in place so new leaders can catch up by asking, instead of relying on whoever happens to remember.
Do we pay for every board and committee member?
No — pricing is per church, not per person, so all your elders, deacons, trustees, and committee volunteers are included free, no matter how often leadership changes.
Give your organization a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
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