Property management governance · Portfolio
Govern every association you manage from one place
A management company doesn't run one board — it runs dozens, each with its own meetings, decisions, and record to keep clean. MinuteSmith gives you consistent, defensible minutes and decision records for every association from a single place, so quality doesn't depend on which manager staffed which board.
$0 charged today · card required · cancel anytime · members you invite are always free.
Why running many boards breaks record-keeping
When one company manages a portfolio of associations, the governance record fragments fast. Each board runs on a different manager's habits — one keeps tidy minutes, another leaves a folder of half-finished notes — and there's no way to see, across the portfolio, which associations have a clean record and which are a liability waiting for a homeowner's records request. The work scales, but the record-keeping doesn't, and the company carries the risk of every gap on every board it touches.
What MinuteSmith does
- One consistent standard across every board. Each association gets the same clean, compliance-checked minutes with motions, votes, and quorum — so the quality of the record doesn't depend on which manager ran the meeting, and every board you manage meets the same bar.
- Every association's record in one workspace. Run and review the governance record for your whole portfolio from a single place, instead of chasing minutes across separate drives, inboxes, and managers' laptops for each board.
- See where the record is thin before it's a problem. Because every board's minutes and decisions live in one place, you can tell which associations have a complete record and which have gaps — before a homeowner, an auditor, or an incoming board asks for something that isn't there.
What you keep
- Consistent minutes, motions, votes, and quorum for every association
- A single workspace spanning your whole portfolio of boards
- Each association's decisions and action items in its own record
- A private archive per board that is yours alone and never used to train AI
Ask your archive
Questions this record can answer — every answer cites the exact meeting it came from:
- “Which associations are missing approved minutes for their last meeting?”
- “What did this board decide about its reserve study this year?”
- “Show me the open action items across the associations I manage.”
- “When did this association last hold a quorate meeting?”
Security & data handling
Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.
Frequently asked questions
Can one manager keep records for many associations in one place?
Yes. MinuteSmith is built for managing governance across a portfolio — every association you run has its own record, and you work across all of them from a single workspace instead of separate drives and inboxes per board.
Does every board get the same quality of minutes?
Yes. Each association gets the same clean, compliance-checked minutes with motions, votes, and quorum, so the record meets one consistent standard rather than varying with whichever manager staffed the meeting.
Are the associations' records kept separate from each other?
Yes. Each board's record is its own private archive. You see across the portfolio, but each association's minutes and decisions stay separated and are never used to train AI models.
Give your board a memory that outlasts its members.
Plans start at $149/mo ($1,500/yr), with a 14-day trial — credit card required, cancel anytime. Members you invite are always free.
Related property management governance solutions