Ask any association's archive, and get cited answers

Why the answers live in a record no one can search

A community manager fields the same kind of question constantly — a homeowner asking when the board approved the special assessment, a director asking what was decided about parking two years ago, a new manager needing the history behind a vendor. The answers exist somewhere in that association's years of minutes, but no one has time to read them, and across a portfolio it's hopeless. So managers answer from memory or promise to look — and when the manager changes, even that fragile recall is gone. The record holds the answer; there's just no way to ask it directly.

What MinuteSmith does

• Answers drawn from a board's whole history. Ask a question about an association and get an answer pulled from across that board's entire record — minutes, motions, vendor and rule decisions — not a single document you had to locate first.
• Every answer cited to the exact meeting. Each answer points to the specific meeting and motion it came from, so a manager can give a homeowner or director a verifiable answer, not a best guess — and stand behind it.
• Memory that outlasts manager turnover. Because the searchable record belongs to the association, a new manager inherits the ability to ask its full history from day one, instead of losing everything the last manager remembered.

What you keep

• A searchable index across each association's minutes and decisions
• Cited answers that link back to the source meeting
• Institutional memory that persists across community-manager turnover
• A private per-board archive that is never used to train AI models

Ask your archive

Questions this record can answer — every answer cites the exact meeting it came from:

• “When did this board approve the special assessment, and what was the vote?”
• “What has this association ever decided about pet or rental restrictions?”
• “What's the full history behind this board's reserve funding decisions?”
• “Has this association considered this project before, and what happened?”

Security & data handling

Private AI over your own records — your minutes are never used to train AI models. See the Trust Center and Security page; for a procurement or security review, contact our security team.

Frequently asked questions