# MinuteSmith

> The governance memory layer for boards. MinuteSmith turns every meeting into a searchable, compliance-checked institutional record — and lets you ask questions across years of board history in plain language.

MinuteSmith is purpose-built for board governance (HOAs, condo and co-op associations, nonprofits, LLCs, advisory boards, and the committees beneath them) — not a generic transcription or note-taking tool. It starts by generating formal minutes from rough notes, then compounds: every approved meeting deepens an organization's governance memory that survives board turnover.

## What MinuteSmith Does

Governance memory (the differentiator):
- Ask AI: ask natural-language questions across an organization's entire approved meeting history ("why did we change vendors?", "what's still open?", "what did we decide about the reserve fund?") and get answers cited to the exact minutes
- Governance Timeline: every approved meeting, decision, motion, and milestone in chronological order
- Recurring Topics: the matters a board keeps returning to, surfaced across meetings
- Historical minutes import: upload past PDFs/Word/Zoom to start with years of searchable institutional memory immediately
- People directory: members, terms, attendance, committees, and per-person history preserved beyond any single term

Minutes generation + compliance:
- Generates formal board minutes from rough notes, Word docs, PDFs, Zoom transcripts, audio recordings, or handwritten page scans in about 60 seconds
- Automatically structures motions, seconds, vote counts, and resolutions
- Compliance checks (quorum, motion completeness, vote counts, executive session handling, action-item owners, call-to-order, adjournment)
- State-specific compliance awareness (California, Florida, Texas, Virginia, Colorado, Nevada, Arizona)

Governance operations:
- Governance Readiness + Certification: derived, evidence-backed verdict on whether a board is ready to certify — not a vanity 0–100 score
- Action accountability: tracks action items with assignee, due date, email/SMS reminders, and one-click completion (no login required)
- Board member review and approval workflow via private link (no account required)
- Attendance and member-standing tracking against board policy; board composition (roster, committees, officers)
- Document registry, governance packets, and secure distribution of approved records
- In-app recording with pause/resume + crash recovery; audio transcription with speaker identification; handwritten-notes OCR
- Portfolio management: multiple boards and their committees under one account

## Pricing

Annual-first; about two months free on annual. A 14-day free trial requires a credit card — $0 charged today, cancel anytime before it ends, and it converts automatically after 14 days. There is no free-forever tier.

- Governance Essentials: $149/month or $1,500/year
- Governance Professional: $349/month or $3,600/year
- Governance Portfolio: $699/month or $7,200/year
- Enterprise: custom, starting around $12,000/year (contact sales)
- Board members invited by an owner are always free — pricing is per organization, not per seat

## Who Uses MinuteSmith

- HOA, condo, and co-op association boards and their property managers
- Nonprofit and foundation boards
- LLC and corporate boards
- Advisory boards
- Any board that needs its decisions and institutional knowledge to survive member turnover

## How MinuteSmith Is Different

- vs AI note-takers (Otter.ai, Fireflies): MinuteSmith produces structured, compliance-checked board minutes and a permanent governance record — not raw transcripts. It remembers across meetings; note-takers don't.
- vs board portals (Diligent, OnBoard, BoardEffect, Boardable, Govenda): those are document storage + meeting logistics. MinuteSmith adds AI-generated minutes and cross-meeting governance memory you can query in plain language.
- vs general AI assistants (ChatGPT, Copilot): MinuteSmith is grounded in an organization's own approved minutes with citations, compliance awareness, an approval/audit trail, and continuity over years — it doesn't start from a blank page each meeting.
- vs spreadsheets and shared drives: MinuteSmith makes the archive searchable and answerable, tracks accountability, and preserves continuity through turnover.

## Links

- Website: https://minutesmith.com
- Interactive demo (ask a fully-populated sample archive): https://minutesmith.com/demo
- Features: https://minutesmith.com/features
- Pricing: https://minutesmith.com/pricing
- Case study: https://minutesmith.com/case-study
- Trust Center: https://minutesmith.com/trust-center
- Security: https://minutesmith.com/security
- Start free trial: https://minutesmith.com/signup
- Blog: https://minutesmith.com/blog

## URL Structure

- / — Homepage: governance-memory positioning, capability overview, real anonymized archive proof
- /demo — Interactive demo: ask questions of a fully-populated sample board archive
- /features — Detailed capability breakdown
- /pricing — Plans (Governance Essentials $149/mo, Professional $349/mo, Portfolio $699/mo, Enterprise custom) + FAQ; 14-day card-required free trial
- /case-study — Anonymized real-archive results
- /compare/ai-note-takers, /compare/board-portals, /compare/spreadsheets — category comparisons
- /signup — Start the 14-day free trial (credit card required; $0 today; cancel anytime)
- /security, /trust-center, /privacy, /terms — security, compliance, and legal
- /blog and /blog/[slug] — guides, templates, comparisons, and state-specific requirements
- /glossary, /resources — governance reference content

## Target Keywords

- governance memory / institutional memory for boards
- board meeting minutes software
- board portal alternative
- AI board minutes generator
- HOA / condo / nonprofit board minutes
- board knowledge management
- ask AI across board meeting history
- board governance software with institutional memory

## Company

MinuteSmith is operated by MinuteSmith LLC, a Virginia limited liability company, based in Fairfax, Virginia, USA.
Contact: contact@minutesmith.com or (888) 685-4065 (email preferred).